Our client is a Portland-based non-profit organization who aims on delivering excellent, equitable education to underserved children, their families, and their communities. Their mission is to eliminate prolific racial achievement and opportunity gaps by developing confident, creative, compassionate leaders through their charter school and programs. They are looking to bring on a dedicated Executive Scheduler.

Pay: 20.00 – 22.00 Per Hour

*This position is a temporarily/partially remote, contract to hire position. Local candidates only*

Executive Scheduler Core Responsibilities

• Manage all scheduler for the Executive Director
• Coordinate and confirm all meetings for Executive Director
• Set up all virtual platforms for connection and researches all necessary details to make the appointment/meeting a success.
• Initiate meeting coordination
• Email prospective virtual meeting attendees and provide dates/times of availability to meet either by phone or Zoom
• Coordinate with other schedulers to ensure requested meetings are calendared.
• Promptly respond to meeting requests
• Call and email as necessary to maintain positive relationships and partnership with key

 leaders in the public/private/non-profit schedule

• Check emails throughout the day - respond to requests for meetings via email

providing potential dates/times for requests

• Send email at the end of the week prior to the calendared meeting, confirming

attendance of invitee

• Prepare Daily Meeting Agenda
• Prepare meeting agenda for meetings ED facilitates
• Prepare weekly/monthly calendar
• Update calendar with meetings, events, staff birthdays and birthdays of

committee members ED facilitates

• Ensure any conflicts of meetings added to the calendar are immediately brought

to the attention of the Executive Director

• Coordinate dates/times with those participating in meetings, schedule Zoom and

ensure Zoom invite has been received

• Create and fill out doodle polls as necessary
• Fill-out Doodle polls for meeting requests based on calendar availability
• Respond to requests for meetings within 24 hours
• Responsible for researching and obtaining information and ensure the ED is

aware of pertinent information

• Research individuals/companies/businesses the ED is either unfamiliar with

and/or hasn’t meet with previously and forward pertinent information to the ED

Required Qualifications

• Proven work experience in events coordination or similar role;
• Experience tracking systems and managing data
• Experience managing relationship
• Strong people skills

Core Competencies

• Mission Focused
• Driven towards Excellence
• Relationship Builder
• Organized & Planned
• Creative
• Constant Learner

About Motus Recruiting and Staffing, Inc:

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity national origin, citizenship, disability or protected veteran status.

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