Emmanuel Church
Motus Recruiting and Staffing is proud to partner with the Emmanuel Church in its recruitment for an Office Administrative Assistant.
Emmanuel Church is seeking an Office Administrative Assistant to join their vibrant team and contribute to a purpose-driven environment that provides essential support to the church’s pastoral staff, congregants, and the wider community. In this role, you will help carry out the vision of the Senior Pastor by performing vital office administrative tasks. This position offers an exciting opportunity to provide essential support and foster meaningful connections within the church and in the community.
Are you passionate about creating a welcoming environment for everyone who engages with the church, promoting professionalism and excellence in all interactions?
This is an exciting opportunity for experienced and exceptional administrative professionals! Whether you’re looking to re-enter the workforce after a career sabbatical, seeking to give back to your local community post-retirement, or looking to further develop your career in administration, we invite you to apply. Join us and become an essential part of our mission!
Type: Direct-Hire!
Pay Range: $20.00 – 23.00
Location: Portland, Oregon
- Hybrid: Onsite on Tuesday, Thursday and Friday. WFH on Wednesday.
Schedule: PART-TIME (AVERAGE 28 HOURS PER WEEK); Tuesday – Friday from 9:00AM – 4:30PM
- Occasional support will be needed for special events outside regular office hours. Work hours will be adjusted to accommodate these events.
Duties and Responsibilities of the Office Administrative Assistant:
- Supporting the congregation and guests: Provides welcoming environment while greeting visitors, members, and service technicians and maintains a professional atmosphere.
- Handling calls and mail: Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors; collecting incoming mail and distributing it to the appropriate people.
- Updating records: Keeping track of new and current member addresses and phone numbers and updating the church database; maintaining accurate and up-to-date emailing lists; assist with creating and printing documentation of events such as baptisms, baby dedications, church membership, wedding, funerals, etc.; and maintaining the Church master calendar.
- Maintains physical and digital filing systems: Proficient in calendar management, travel coordination, and document preparation. Adept at handling confidential information.
- Communications: Responsible for ongoing church wide communications including Constant Contact and Text in Church administration.
- Social Media & Website Administration: Responsible for maintaining social media platforms and ensuring promotions materials i.e. flyers and posters (requires partnership and communication with graphic designer).
- Organizing events: Ensures preparedness for weekly Worship services. Assists with organizing and coordinating special events.
- Supporting the Senior Pastor & Ministry Leaders: Assists with meeting preparation including Zoom administration, meeting notes, preparing meeting materials, assisting with presentation slides, and meeting follow up.
- All other duties as assigned by Senior Pastor, Associate Pastor & Chief of Staff.
Qualifications/Skills of the Office Administrative Assistant:
- 3+ years of office administrative experience.
- High School diploma required; some college coursework preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written, verbal, and interpersonal communication skills
- Ability to multi-task, work independently, and adapt to change in a fast-paced environment.
- Eagerness to learn, grow, and collaborate effectively with diverse teams.
- Graphic design skills are a plus, but not required.
- Flexibility to be available for occasional evening and weekend events.
- Ability to be available some evenings and weekends for meetings and/or events.
About Emmanuel Church
Emmanuel Church has been serving its membership and working to meet the needs of the community since 1965. Its mission statement is “Discipling Souls, Impacting Community and Developing People”. Emmanuel is a single, thriving ministry with two strategic central and east locations situated in Portland, Oregon. The church leadership is committed to being relevant and meeting the needs of people amidst shifting trends and constant change.
About Motus Recruiting and Staffing, Inc.
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who recognize the importance of representation and actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about whom they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.
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