Project Coordinator (HYBRID)
Our client, a leading Pacific Northwest utility provider committed to public service and environmental preservation, is looking for a Project Coordinator for their Vancouver, Washington location. This position manages and maintains project and program schedules for Transmission business line, including bundle-level schedules and demand/capacity systems. Responsibilities involve schedule updates, resource management in Microsoft Project Web Application and Server, Gantt chart maintenance, critical path analysis, schedule variance reporting, time impact analysis, and cost/resource loading. The role includes developing procedures, training documentation, and reviewing third-party schedules. Using project management tools, the position ensures scope, budget, and schedule adherence, with continuous monitoring, reporting, and mitigation recommendations for variances, collaborating with various agency teams to execute capital and expense work effectively.
This position is a one-year renewable contract that includes employee benefits!
Pay Rate: $37.00/hr. – $40.25/hr. DOE.
Location: Vancouver, WA. (HYBRID)
Key Responsibilities for Project Coordinator:
- Communicate clearly and concisely with engineering, construction, contractors, field staff, project staff, and other stakeholders.
- Create/draft written and verbal sponsor or stakeholder communications throughout the life of the project.
- Manually convert legacy schedules to current version.
- Develop and maintain earned value analysis.
- Identify and record resources’ activities/tasks in MSP and develop various reports from Transmission’s existing reporting tools.
- Support Transmission scheduling staff, the project team, and stakeholders with schedule management and control.
- Develop and update summary level (roll-ups) as well as detailed schedules according to project requirements.
- Develop lists of design, procurement, construction, and post construction activities based on review of design documents, examination of site conditions, and discussions with other project coordinators, design resource managers, and internal/external contractors.
- Identify major project milestones in the schedule and inform project managers and/or project coordinators if errors exist.
- Recognize critical approvals as needed in s Capital Investment Acquisition (CIA) process and inform management.
- Develop and recommend realistic task/activity durations based on inputs from the different resource organizations, understand resource availability based on discussion with task owners, teams, organizations, and stakeholders.
- Perform the single editor function for the MS Project Server schedule. Schedule information provided by project managers or coordinators.
- Develop Gantt charts, resources loaded schedules, 6 weeks look ahead, and milestones schedules as required by the project team and other stakeholders.
- Assist in developing milestones and dates.
- Evaluate critical and/or multiple critical path(s) activity and their sequencing.
- Assess actual progress vs the project baseline.
- Work collaboratively with the project manager and project coordinator to assess schedule impacts of proposed schedule changes.
- Monitor project milestones and schedules. Monitor, maintain, and update project schedules as required by the project manager.
- Report on schedule dependencies, risks, issues, and impact to the project critical path.
- Recommend corrective actions and/or develop recovery plans when delays are anticipated or occur.
- Provide expertise and assistance to Project Managers and Project Coordinators on best practices to integrate schedules and their dependencies. Leverage MS Project timelines, critical path, import/export, reporting, etc. Recommend best practices to the team.
- Create and revise MSP project schedules, collaborating closely with the PM and other project coordinators who will provide data such as milestone dates.
- Monitor project schedules with the use of various or applicable reporting tools.
- Upon identification of project schedule risks, monitor and assist assigned project team members with risk management activities.
- Request appropriate project resources on behalf of the PM to fulfill project needs; may submit resource requests on behalf of other internal organizations.
Requirements/Qualification for Project Coordinator:
- BA degree in engineering, construction management, business administration or management, organizational development, or other related technical discipline is preferred.
- 5 to 9 years of experience in Project Coordination required: scheduling, schedule management, and scheduling conflict resolutions.
- Demonstrated proficiency: SharePoint & MS Project!
**We are unable to accommodate corp. to corp. candidates**
About Motus Recruiting and Staffing, Inc:
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
PG / BH # 13103