Administrative Services Assistant 2 (11992)
Vancouver, Washington - Added Jul 2nd, 2026
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Administrative Service Assistant – UTILITIES (Vancouver, WA.)
Our client, a leading Pacific Northwest utility provider committed to public service and environmental preservation, is looking for an Administrative Services Assistant with experience in providing administrative support for programs, projects and overall office functions for their Vancouver, Washington location. This person provides a wide variety of professional and confidential administrative/clerical tasks as well as data entry and tracking.
This position is a one-year renewable contract that includes employee benefits!
Pay Rate: $32.00/hr. - $34.50/hr. DOE
Location: Vancouver, WA.
Hybrid: Onsite 2 days per month.
Key Responsibilities for Administrative Services Assistant:
Requirements for Administrative Services Assistant:
**We are unable to accommodate corp. to corp. candidates**
About Motus Recruiting and Staffing, Inc:
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
PG / BH #14152
Our client, a leading Pacific Northwest utility provider committed to public service and environmental preservation, is looking for an Administrative Services Assistant with experience in providing administrative support for programs, projects and overall office functions for their Vancouver, Washington location. This person provides a wide variety of professional and confidential administrative/clerical tasks as well as data entry and tracking.
This position is a one-year renewable contract that includes employee benefits!
Pay Rate: $32.00/hr. - $34.50/hr. DOE
Location: Vancouver, WA.
Hybrid: Onsite 2 days per month.
Key Responsibilities for Administrative Services Assistant:
- Provide confidential administrative support to managers and teams, serving as a primary point of contact and facilitating day-to-day operations.
- Greet visitors, answer and screen phone calls, respond to routine inquiries, and route complex issues to appropriate staff.
- Manage incoming and outgoing correspondence, including proofreading, document formatting, mail distribution, scanning, copying, printing, and tracking timely responses.
- Prepare meeting agendas, record and distribute meeting minutes, maintain reference materials, and communicate policy and process updates.
- Coordinate calendars, meetings, conferences, training sessions, and special events, including scheduling, logistics, meeting materials, room reservations, equipment, and visitor arrangements.
- Provide backup support for administrative team members and contribute to process improvements and standardized administrative practices.
- Support personnel administration, including onboarding, interview scheduling, training coordination, performance review tracking, personnel documentation, and compliance deadlines.
- Arrange domestic and international travel, prepare travel authorizations and expense documentation, and coordinate travel logistics and reimbursements.
- Coordinate timekeeping and attendance processes, maintain leave records, reconcile payroll documentation, and ensure compliance with organizational policies.
- Serve as liaison with HR, IT, Facilities, Security, Procurement, and other internal departments to coordinate onboarding, office moves, equipment, software, supplies, badges, mobile devices, and workspace needs.
- Maintain databases, perform data entry, generate reports and metrics, process purchasing transactions, and ensure accuracy of organizational records.
- Manage records in accordance with records retention and information governance requirements, including file maintenance, audits, and document organization.
- Assist with employee recognition events, presentations, retirements, and other organizational activities as needed.
Requirements for Administrative Services Assistant:
- High school diploma or equivalent required.
- 4+ years of administrative and clerical support experience.
- 4+ years of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience supporting office operations, calendars, correspondence, meetings, and administrative processes.
- Working knowledge of SharePoint or similar document management/collaboration platforms preferred.
- A REAL ID and or a valid US Passport is required.
**We are unable to accommodate corp. to corp. candidates**
About Motus Recruiting and Staffing, Inc:
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
PG / BH #14152
Job ID: 14152