Administrative Services Assistant 2 (12084)
Malin, Oregon - Added Sep 11th, 2026
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Administrative Assistant – Field Clerk
Our client, a leading Pacific Northwest utility provider committed to public service and environmental stewardship, is seeking an Administrative Assistant for their Malin, OR location. This role provides comprehensive administrative and confidential support to Operations & Maintenance leadership. You will also provide backup and assistance to other Field Clerks and serve as a key liaison among the organization, work units, and management support staff. This position requires maintaining a strong understanding of organizational priorities, operational issues, and sensitive matters through consistent communication with leadership, frequent interaction with other managers, and regular coordination with internal and external contacts. The role is essential to ensuring effective communication, coordination, and administrative support across the district.
This position is a one-year renewable contract that includes employee benefits! If you think you’d be a good fit, we want to hear from you!
Pay Range: $30.00/hr. to $32.70/hr. DOE
Location: Malin, OR – Onsite
Key Responsibilities for Administrative Assistant:
**We are unable to accommodate corp. to corp. candidates**
About Motus Recruiting and Staffing, Inc:
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
JV/#14360
Our client, a leading Pacific Northwest utility provider committed to public service and environmental stewardship, is seeking an Administrative Assistant for their Malin, OR location. This role provides comprehensive administrative and confidential support to Operations & Maintenance leadership. You will also provide backup and assistance to other Field Clerks and serve as a key liaison among the organization, work units, and management support staff. This position requires maintaining a strong understanding of organizational priorities, operational issues, and sensitive matters through consistent communication with leadership, frequent interaction with other managers, and regular coordination with internal and external contacts. The role is essential to ensuring effective communication, coordination, and administrative support across the district.
This position is a one-year renewable contract that includes employee benefits! If you think you’d be a good fit, we want to hear from you!
Pay Range: $30.00/hr. to $32.70/hr. DOE
Location: Malin, OR – Onsite
Key Responsibilities for Administrative Assistant:
- Provide comprehensive and confidential administrative support to managers and staff, including correspondence, document preparation, proofreading, meeting coordination, records management, and daily office operations.
- Manage complex calendars and schedules; coordinate meetings, appointments, conferences, interviews, training, visitors, agendas, meeting materials, logistics, and follow-up.
- Serve as a key liaison between managers, employees, departments, and internal/external contacts to facilitate effective communication and collaboration.
- Develop and maintain spreadsheets, presentations, SharePoint sites, project trackers, action-item logs, and organizational records to support accountability and timely completion of assignments.
- Track organizational priorities, projects, deadlines, performance activities, training, personnel actions, and other time-sensitive matters; proactively monitor progress and communicate concerns or delays.
- Coordinate employee and administrative processes, including performance management, onboarding, training, recognition, interviews, documentation, leave, payroll, and employee records.
- Coordinate business travel, including transportation, lodging, rental vehicles, travel documentation, approvals, and expense reimbursement.
- Administer and maintain SharePoint sites, document repositories, calendars, tracking tools, content, and permissions.
- Manage organizational records and files, ensuring accurate documentation, accessibility, confidentiality, and compliance with established policies and procedures.
- Support procurement, purchasing, expense reconciliation, and financial documentation, ensuring accuracy and timely processing.
- Coordinate office resources and services, including equipment, supplies, technology, facilities, printing, and other administrative needs.
- Serve as backup to administrative staff and contribute to team initiatives focused on streamlining processes, resolving issues, improving efficiency, and strengthening administrative operations.
- Coordinate and support organizational events, presentations, employee engagement activities, recognition events, and other special projects.
- High school diploma or equivalent is required.
- Associate’s or Bachelor’s Degree in Office Administration/Management, Business Administration/Management, or a related field is preferred.
- 6 years of demonstrated administrative/clerical experience is required.
- 4 or more years of relevant work experience in administrative support functions with Microsoft Office Suite programs such as Word, PowerPoint, Excel and Outlook.
- Intermediate to advanced skills/experience with SharePoint or a similar system sufficient to support, manage, edit and maintain site.
**We are unable to accommodate corp. to corp. candidates**
About Motus Recruiting and Staffing, Inc:
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who not only recognize the importance of representation, but actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about who they hire.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
JV/#14360
Job ID: 14360