Relay Resources – Portland, OR.
Disabled people / people with disabilities and neurodivergent people are strongly encouraged to apply.
Overview: Payroll Manager
Motus Recruiting and Staffing is proud to partner with Relay Resources, a mission-driven organization creating meaningful employment opportunities for people with disabilities. The Payroll Manager oversees the end-to-end payroll function and supervises the Payroll team to ensure accurate, compliant, and timely semi-monthly processing. This role partners closely with HR and Finance to maintain payroll integrity across multiple programs and funding sources, ensure tax and benefit compliance, and drive process and system improvements. The Payroll Manager also supports audits, handles escalations, and leads the implementation of payroll system and process enhancements.
- DIRECT HIRE!
- Compensation: 90K – 110K DOE.
- Location: Portland, OR (Hybrid)
ESSENTIAL FUNCTIONS:
Payroll Administration – 55%
- Lead and support end-to-end payroll processing, reconciliation, and validation for semi-monthly pay cycles with a focus on accuracy and timeliness.
- Maintain and update the payroll calendar to ensure all submissions, approvals, and funding are completed on schedule.
- Partner with the payroll team and SVP of Finance to develop, refine, and document standard operating procedures (SOPs), internal controls, and payroll audit protocols.
- Oversee accurate data integration and reconciliation between payroll and accounting systems (e.g., UKG and NetSuite).
- Collaborate cross-functionally with HR and Finance to identify and implement payroll process improvements and system enhancements.
- Support payroll system configuration, testing, and rollout for UKG or other system updates.
- Provide expert guidance and responsive support to internal stakeholders regarding payroll policies, timelines, and issue resolution.
- Serve as a backup for payroll staff as needed to ensure business continuity.
Compliance & Reporting – 25%
- Ensure all payroll operations are fully compliant with federal, state, and local laws, including IRS, DOL, and wage and hour regulations.
- Prepare, review, and support quarterly and annual wage and tax reconciliations, filings, W-2 audits, and related adjustments.
- Coordinate with external vendors and partners to manage 403(b) contributions, Workers’ Compensation reporting, and benefits file exchanges.
- Respond promptly to agency inquiries, employment verifications, and internal audit requests with accuracy and professionalism.
- Maintain strict confidentiality and safeguard all sensitive payroll and employee data.
- Support documentation and data requests for external audits, including financial statement, funder, and compliance reviews.
Customer Service & Projects – 10%
- Partner with the payroll team to deliver respectful, accurate, and timely payroll support to employees and managers.
- Contribute to organizational change initiatives related to disability inclusion, UKG enhancements, and timekeeping modernization.
- Generate and analyze custom payroll reports for Finance, HR, and executive leadership.
- Actively participate in cross-functional projects, process improvement efforts, and special initiatives.
- Perform additional duties as assigned to support department and organizational goals.
Payroll Staff Supervision – 10%
- Provide consistent, high-quality supervision, coaching, and professional development to direct reports.
- Align individual and team goals with organizational priorities and departmental needs, fostering engagement, accountability, and growth.
QUALIFICATIONS AND EXPERIENCE:
- 7+ years payroll administration experience, PLUS a Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field.
- Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), SHRM certification, or equivalent credential preferred.
- Advanced proficiency with UKG payroll and timekeeping systems, including configuration, integration with ERP platforms (e.g., NetSuite), reporting, and process optimization.
- 7+ years payroll systems, payroll accounting, and multi-state compliance (Oregon and Washington preferred).
- Skilled in Microsoft Excel (pivot tables, data validation) and familiar with other Microsoft Office applications.
- Understanding of timekeeping, benefits integration, tax withholding, and labor law compliance.
- Proven ability to analyze, reconcile, and validate payroll data with a high degree of accuracy.
- Strong communication and collaboration skills across HR, Finance, IT, and Labor Relations.
- Bilingual or multilingual abilities preferred.
ABOUT RELAY RESOURCES
Our mission is to cultivate meaningful work for people with disabilities. Relay Resources is committed to doing things differently to make a difference. We don’t just place people in jobs; we partner with our customers to identify business needs and create customized solutions. We engage with a community of willing and able workers who have faced challenges to steady employment and help them to lead more fulfilling and independent lives through training, jobs, and housing.
Because success isn’t just about putting people to work.
It’s about all of us. Working. Together.
About Motus Recruiting and Staffing, Inc.
Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who recognize the importance of representation and actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about whom they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.
PG/BH #13539